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We are Hiring an Executive Administrative Assistant!
We are Hiring an Executive Administrative Assistant!
We are looking for a long term executive administrative assistant. This is a full-time long term operations position not a sales role. Must be quick to learn and extremely organized.
How to apply: Read entire description below and then send your resume to [email protected] (please do not call, due to the volume of applicants we will call you if we wish to schedule an interview)
Hours:
This is a full time position, hourly wage, paid bi-weekly. Hours expected are Monday – Friday 9 am - 5 pm. *There will be times where you are required to stay late to finish a project or file and flexibility in your schedule is expected. **There are no benefits offered at this time.** There may be opportunities for bonuses from time to time.
How to apply: Read entire description below and then send your resume to [email protected] (please do not call, due to the volume of applicants we will call you if we wish to schedule an interview)
Personality/Skills Required: Strong written and verbal communication, exceptional organizational and project management abilities, bookkeeping skills a plus, great ability to focus, concerned about doing things the right way, a self starter, calm under pressure, learning based, service based, proven ability to succeed.
Key Skills:
Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills.
Program knowledge:
Required:
Microsoft Office (Word, Excel, Publisher, Power Point)
Should be able to use Excel at a high level!
Bonus:
MLS, html, photoshop and/or eEdge are not required but are a plus
Microsoft Office (Word, Excel, Publisher, Power Point)
Should be able to use Excel at a high level!
Bonus:
MLS, html, photoshop and/or eEdge are not required but are a plus
Required: Some college education/Bachelor's Degree preferred
Must have at least one year experience with administrative work
Real estate experience is a plus
More Details Below:
Executive Assistant Job Purpose: Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers; assists with general marketing activities; and keeping everything organized.
Executive Assistant Job Duties/Primary Objectives
· Build, implement and manage all systems for buyers, sellers, lead generation, database management, information management, and back-office support
o Assist in designing systems for organization – building on current systems.
o Review goals and track incoming leads – weekly, monthly, annually
o Lead coordination
o Schedule appointments as needed
o Maintain contact management database and add new contacts
o Write and place advertising according to marketing plan
o Produce flyers/marketing materials when needed
o Prepare listing and buying packages for agent
o Maintain file of testimonials
o Participate in social media marketing campaign as needed
o Research and prepare CMAs
o Coordinate all listing activities from paperwork to contract
o Answer phones, fax, email communications with clients/vendors/other agents and deliver messages to lead agent
o Deal with correspondence for marketing campaigns/for client files
· Create and maintain an operations manual that documents all systems and standards
· Coordinate the purchase, installation, and maintenance of all office equipment
· Be the first point of contact in handling customer inquiries or complaints
o Handle customer complaints with management
· Keep the lead agent informed regarding any problems or issues that need to be handled
o Alert lead agent of possible problems so they can be proactive in the situation
· May also involve coordinating special events and/or organizing promotional materials for events.